CAO / Clerk

CAO / Clerk

The Clerk’s Department administers all aspects of municipal government, implementing Council policies and directives. Responsibilities of the department include, but are not limited to:

  • Supervising the services provided to Council and Committees
  • Overseeing the preparation of agendas, minutes, reports, and all follow-up correspondence including the preparation of by-laws
  • Manage the Corporation’s documents and records systems including the safekeeping, storage, gathering and supply of information.
  • The Clerk is the Returning Officer for the Municipality, and as such, is responsible for overseeing and coordinating all aspects of the municipal elections pursuant to the provisions of the Municipal Elections Act.
  • Receive and process applications relating to the Corporation’s land use policies, such as, but not limited to, Official Plan and Zoning By-Law Amendments and Site Plan Control
  • Arrangement of public meetings, publication, and circulation of information pursuant to Provincial legislation and regulations.
  • Oversee and enforce Municipal By-laws.
  • Manage the recruiting, hiring, equipping, training and assigning of staff and all related administrative functions.
  • Commissioner of Oaths for affidavits, statutory declarations and municipal documents.

The Clerk’s department is the corporate office for the Township of Limerick and is the holder of the corporate seal. All official corporate business is processed through this department.

Integrity Commissioner

The Township of Limerick has appointed Mr. John Ewart of Ewart, O’Dwyer Barristers & Solicitors as the Integrity Commissioner for the municipality and authorize him to conduct inquiries upon complaint for rules governing ethical behaviour members of Council as they pertain to the Municipal Conflict of Interest Act  (Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50 (ontario.ca) and Code of Conduct.

The Integrity Commissioner’s responsibilities include:

  • Conduct inquiries upon complaint for Municipal Conflict of Interest Act and Code of Conduct matters,
  • Provide advice to members of Council and local boards regarding their obligations under the code of conduct the Municipal Conflict of Interest Act,
  • Provide educational information to the public, the municipality and members of Council and local boards about the Code of Conduct and Municipal Conflict of Interest Act,

The duties and responsibilities of the Integrity Commissioner are further de4tail in Section 223 of the Municipal Act, 2001 (Municipal Act, 2001, S.O. 2001, c. 25 (ontario.ca). It is the responsibility of the Integrity Commissioner to report directly to County Council.

Complaint Filing Process

Any individual who identifies or witnesses’ behaviour or activity by a sitting Member of Council that they believe is in contravention of the Code of Conduct for Members of Council or the Municipal Conflict of Interest Act, may file a complaint with the following conditions:

  1. All complaints shall be in writing and shall be dated and signed by an identifiable individual using the Formal Municipal Integrity Commissioner Complaint Inquiry Form or the Application for Municipal Integrity Commissioner Investigation under the Municipal Conflict of Interest Act Form.
  2. The complaint must set out reasonable and probable grounds for the allegation that the Member has contravened the Code of Conduct or the Municipal Conflict of Interest Act. A supporting sworn affidavit setting out the evidence in support of the allegation must also be included.
  3. The complaint shall be filed with the County Clerk who shall forward the mater to the Integrity Commissioner for initial classification to determine if the matter is, on its face, a complaint with respect to non-compliance.
  4. Application for Municipal Integrity Commissioner Investigation under the Municipal Conflict of Interest Act.
  5. Formal Municipal Integrity Commissioner Complaint Inquiry Form